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Job Description: Residency / Fellowship Program Director

The Program Director will set the highest standards for excellence in education and provide leadership to the faculty who participate in the GME Program. The Program Director sets the intellectual environment, coordinates the formal instruction, and ensures the broad experiences necessary for residents or fellows to acquire the knowledge, skills, and attitudes essential to the quality practice of their discipline and conduct of research. 

The Program Director must have sufficient experience as a clinician, educator, investigator and administrator to ensure effective development and maintenance of their GME Program. The strength of each residency and fellowship program is directly related to the professional competence and leadership qualities of the Program Director.

I. Program Leadership

A. Be aware of and maintain compliance with all ACGME, RRC, federal, state and institutional requirements and specifications for training.
B. Document compliance with all requirements.
C. Prepare and submit reports as required by the institution, ACGME or respective Board.
D. Manage program’s FTE budget, including timely compliance with GME Review Board recommendations to manage FTE CAP.
E. Recruit, orient, supervise and mentor chief Residents. Assign other faculty to perform these functions to residents at lower levels.
F. Develop educational goals and objectives for each rotation and communicate them to faculty and residents, ensure that educational program adheres to Program’s RRC requirements for curriculum.
G. Use quantitative and qualitative evaluation methods to assess:
individual rotations,
the program as a whole,
faculty teaching.
H. Chair residency / fellowship program advisory committee.
I. Foster curricular and program innovation.
J. Facilitate faculty teaching development efforts.
K. Participate in University of Michigan GME committees.
L. Participate in GME Program Director Committee activities.
M. Participate in personal development activities to enhance your role as an Institutional leader in educational mission, e.g., educational, leadership, management programs/seminars.
N. Participate as appropriate in selected medical student/school activities representing your Program; e.g. residency fairs, career days, etc.
O. Lead ACGME-RRC accreditation.
P. Supervise administrative personnel.

II. House Officer interactions

A. Recruitment:

1. Develop written criteria for HO application processing and recruitment.
2. Monitor the screening and assessment of applications and scheduling of interviews to assure compliance with ACGME, institutional and program guidelines.
3. Develop and monitor the process of HO candidate review and ranking.
4. Assure accuracy of brochures and other recruitment materials.
5. Assure compliance with NRMP policies and procedures.

B. Tracking of Resident Progress

1. Define criteria for residency advancement and program completion based on RRC guidelines.
2. Develop tracking, monitoring, and evaluation systems for resident progress and completion of required rotations, experiences and procedural competencies.
3. Develop (where needed) and implement policies on advancement dismissal, grievance, etc. in compliance with institutional and RRC requirements.
4. Chair or facilitate standing or ad-hoc committees as required, e.g., grievance committee, tracking committee, academic review hearings, etc.
5. Be aware of and follow legal requirements governing evaluation, promotion, due process, etc.

C. Resident Mentoring / Other Issues

1. Develop and maintain programs to provide feedback and mentor house officers and faculty and provide professional career counseling.
2. Monitor house officers for effects of stress, signs of depression, personal crisis, and other psychological or physical problems on professional performance and refer as appropriate for counseling, treatment or academic support.
3. Monitor professional relationships between faculty and trainees and provide counseling when problems are identified.
4. Submit documentation/recommendations required for HO advancement, applications, board eligibility, credentialing, loan deferral, etc.
5. Plan, schedule, and participate in activities such as graduation, retreats, and other HO activities.

D. Prepare or supervise preparation of applications, letters of recommendation for further training or job positions.

E. Develop schedules and assignments for residents.

Approved by the GME Review Board on March 23, 1999
Approved by the Hospital Executive Board on April 21, 1999

Program Leadership

House Officer
Interactions

Resident Mentoring