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III. Medical School Policies and Procedures
A. Benefits
After appointment, faculty should contact the Medical Center Benefits
Office for the appropriate forms to take full advantage of the University's
Benefits program.
Benefits Office
Wolverine Tower-Low Rise G405
3003 South State Street, Box 1278
Ann Arbor, MI 48109
Phone: 615-2000 or 1-866-647-7657 (toll free)
Hours: 8 a.m.-5 p.m., M-F
B. Salary Structure
Each department, in conjunction with the Dean's Office, is responsible
for developing salary programs, including determining salary adjustments
within the published guidelines for University of Michigan departments.
Please see your department administrator for information about your department's
salary program.
C. Tenure
Tenure at the University of Michigan is a privilege and not a right. It
is available only to faculty in the Instructional Track. Instructional
Track faculty must achieve tenure within eight years of full time appointment.
Typically, tenure is granted concomitantly with promotion to the rank
of Associate Professor.
For detailed information
on the tenure process, please see the University Faculty Handbook, or
contact Faculty Affairs at 763-0253.
D. Termination and Non-reappointment
Termination of a faculty member, whether by non-reappointment or by termination
within the term of appointment, requires proper notice. Time frames for
notices of non-reappointment can be found in the Standard Practice Guide
(201.88). Layoffs for lack of funds are subject to specific procedures
found in the Standard Practice Guide (201.72). The department chair or
unit director is responsible for notifying faculty members who are due
to receive notices of non-reappointment.
E. Timekeeping: Faculty Absence Form (Blue Form)
Faculty Absence Forms should be filled out prior to your absence and signed
by the chair of your department. They should be used for both vacations
and working absences. Records of faculty absence should be maintained
in the departments. A Faculty Absence Form is available in Appendix F
or at http:www.med.umich.edu/medschool/faculty/handbook/blueform.rtf
F. Performance Planning and Evaluation
Regular and structured review of faculty members' accomplishments, future
goals and progress toward promotion is an integral part of faculty development.
The performance evaluation should review accomplishments during the past
year and expectations for the coming year. Aspects of performance should
be evaluated, including teaching, scholarly activities, clinical activities
(if applicable), service within the department, Medical School, University
and professional organizations (i.e. committee participation, administrative
assignments) and overall progress toward promotion and tenure (if applicable).
Performance evaluations
should take place on an annual basis and should be conducted by your department
chair or division director. A sample evaluation form is provided in Appendix
B.
G. Responsible Conduct of Research and Research Misconduct
The Medical School has established "Guidelines for the Responsible Conduct
of Research." These Guidelines are intended to promote the highest scientific
and ethical standards. A violation of these guidelines may result in an
allegation of Research Misconduct. To obtain a copy of the Guidelines,
contact the Office of Research and Graduate Studies (ORGS) at 764-3611.
In the event that an allegation of Research Misconduct is made, ORGS is responsible for
investigating the complaint. For details on the procedures and process
of a research misconduct investigation, please contact Connie Bridges,
ORGS, 763-4086.
H. Conflict of Interest, Outside Employment, Expert Witness
Faculty need to be aware of potential conflicts of interest in their professional
and personal activities. Conflicts of interest can arise in situations
involving interactions with pharmaceutical companies, consulting activities,
and service as an expert witness.
The Medical School has developed the policies and guidelines to address faculty activities
involving potential conflicts of interest. These guidelines describe faculty
responsibilities regarding conflicts of interest when individuals are
engaged in external employment and professional consulting, entrepreneurial
activities in research and technology development, medical-legal consultation
and continuing medical education, gifts, honoraria and related activities.
A copy of the guidelines may be obtained from your department administrator,
or at the COI
web site.
Guidelines for documenting and managing conflicts of interest have been developed to protect faculty
members. All outside activities must be documented. Contact your department
administrator for additional information and to obtain appropriate forms.
Remember, this documentation is for your own protection.
I. Grant Proposal Processing
All externally sponsored research applications must first be approved
and signed by appropriate individuals within your department, the Medical
School and the University's Division of Research and Development Administration
(DRDA) before being sent to the sponsor. The contact person in the Medical
School is Heather Offhaus, located in Kresge Building I. The contact person
in DRDA varies by the agency to which you are submitting a grant proposal.
See your departmental administrator for further information. Detailed
grant proposal processing information is also available on the web at:
www.med.umich.edu/medschool/grants/
Medical School Finance - Grants 3-4272
J. Dispute Resolution Options
1. Ombudspersons
A team of volunteer faculty ombudspersons is available to assist you in
resolving disputes. Ombuds will provide information about relevant University
and School policies and practices, make referrals to appropriate university
resources, discuss various options available to you, and assist in seeking
an informal resolution. For more information and the names of current
ombuds, contact Faculty Affairs, or visit the Ombuds
web site.
Faculty
Affairs: 3-0253
2. Mediation
Services
Mediation Services provides individual, private consultation about workplace
concerns or the services of a trained neutral mediator to help resolve
work-related disputes. These services provide an alternate, informal channel
to resolve problems, for instances when the grievance process may not
be desired or appropriate. Faculty may use these confidential services
at any time. There is no charge for this service. Mediation Services:
G-250 Wolverine Tower, 6-4214
Confidential private
lines for Program Assistance:
Sally Johnson: 7-1056
Website: www.umich.edu/~mediate
3. Grievance
Procedure
Grievance Procedures are available to all faculty with complaints concerning
the terms and conditions of their employment. The Medical School has adopted
Instructional Staff and Primary Research Staff Grievance Procedures based
on a model policy endorsed by the University's Faculty Senate Assembly
in 1983. These policies are available when there is a charge that the
school or a department has reached a decision concerning any aspect of
a faculty member's employment that is manifestly unfair or illegal. The
Medical School and its departments are expected to rely scrupulously and
consistently on decision making procedures that are fair and commonly
known. Grievants may challenge all aspects of the decision making process,
except those which involve conclusionary judgments about professional
competence. The procedures are not available for challenges to the desirability
of unit or University policy, nor are they available for claims that are
patently frivolous or without merit.
For a copy of the
Instructional Staff or Primary Research Staff Grievance Procedures, please
contact the Office of Faculty Affairs. For information on the University's
grievance procedures, please see the University Faculty Handbook.
You can find more
information on the University's grievance procedure on the Internet at:
www.umich.edu/~spgonlin/
K.
Hosting and Travel Expenses
Hosting policy: The University recognizes hosting as an
appropriate use of University funds. Such hosting activities are expected
to contribute to, or result from, legitimate University related business
and are subject to University limits and guidelines.
Travel policy:
Reimbursement may be allowed to faculty and others for reasonable and
necessary expenses subject to University limits and guidelines incurred
in connection with approved travel on behalf of the University.
See the Standard
Practice Guide for specific limits and guidelines (SPG 501.04-1, 501.04-2).
Information is also available from the Accounts Payable and Travel Office
764-8212 or via e-mail Travel.Office@umich.edu.
Departments may have more restrictive limits and guidelines. Please check
with your department administrator before expenses are incurred.
L.
Things to Discuss with Your Department Administrator
Your department administrator or designated supervisor may be able to
help you with the following items and also serve as a resource to you,
if you have any general questions that are not answered in this handbook.
1. Computer/lab
equipment
2. Grant preparation
3. Hiring support staff
4. Immunizations
5. Lab coats
6. Maintenance/Repairs
7. Moving expense reimbursement
8. Obtaining keys
9. Purchasing
10. Radioactive material use
11. Remote access for computers
12. Secretarial support
13. Space assignments
14. Travel advance and travel expense reimbursement
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