From:	Stokes, Susan
Sent:	Wednesday, April 27, 2011 4:40 PM
To:	Bostian-Kentes, Ariana
Subject:	FW: PCARD STATEMENT VIOLATION

From: Simpson, Jacqueline  
Sent: Wednesday, March 09, 2011 11:19 AM 
To: Stokes, Susan; Javier, Gabriel 
Cc: Bostian-Kentes, Ariana 
Subject: RE: PCARD STATEMENT VIOLATION

We apologizeI think we thought that if we didnt spend more than $5000 on anyone transaction that it would be fine but 
know different now
We may have other payments like this coming in given we thought this possibleGabe would know best and is out of town 
but will be back Friday.
jackie

jackie simpson
director, Spectrum Center
Division of Student Affairs
University of Michigan
734.763.4186
spectrumcenter.umich.edu  

Please consider donating to the Spectrum Center.  No amount is too small.
 

From: Stokes, Susan  
Sent: Wednesday, March 09, 2011 9:37 AM 
To: Javier, Gabriel 
Cc: Simpson, Jacqueline; Bostian-Kentes, Ariana 
Subject: PCARD STATEMENT VIOLATION 
Importance: High

In accordance with Internal Audit commitments, any p-card statement transactions/issues that require further 
attention are identified on this form and sent electronically to the cardholder, unit director, and reconciler. Please 
call Susan at 3-5752 if you have any questions. 
 
PCARD STATEMENT VIOLATION
TO:   P-CARD HOLDER:  GABRIEL JAVIER                                                                                               UNIT DIRECTOR:  JACKIE SIMPSON
RECONCILER:  ARIANA BOSTIAN-KENTES
FROM:  SUSAN B. STOKES, OFFICE OF DSA - FINANCE & HUMAN RESOURCES
RE:  1.1.2011 P-CARD STATEMENT                                                                                                        DATE:  3.9.11
______ SIGNATURES ARE REQUIRED FROM BOTH THE CARDHOLDER AND THEIR DIRECTOR FOR ALL MEMOS AND 
HOSTING FORMS. The following item is missing a signature:
   
______Please provide a written explanation including the business purpose. For the following item(s):

______Please provide an itemized receipt -- if no receipt exists please provide a Memo of Exception that gives a written 
explanation including the business purpose, description, vendor, date & amount of purchase for the following item(s):

______The attached receipt is inadequate, illegible, altered, or the amount does not match.  We require a Memo of 
Exception that gives a written explanation including its business purpose, description, vendor, date, & amount for the 
following item(s):

______ Hosting form is required, for the following item(s): 

______  DSA Travel Form is required for the following item(s):    

__X_ _Transaction is in violation of Procurement Services Buying Methods (see link below).  The invoice amount is 
greater than $5,000.  The purchase should have been made through an eProReq.  Please keep this in mind for future 
purchases.
http://www.finance.umich.edu/procurement/howtobuy

______P-card statement is missing an ATM form (see link below).  Please complete an ATM form, attach all back-up, and 
include a check for reimbursement, if applicable.  Please have ATM form signed by the cardholder and their director for 
the following item(s):

_____ Other comments:

NOTE:  Forms can be found at:
http://www.procurement.umich.edu/forms.html 

